Although it is true to say that office hardware and other IT related supplies are becoming more cost effective, that doesn’t necessarily mean that every office has to be equipped with the latest hi-tech printer, or every PC should be able to perform petaflops of processing per second.
It is important to get a sense of where the company is now, and where it plans to be the near future, and either upgrade accordingly or ensure that current office hardware can not only stand the test of time, but will also be able to handle any future requirements, whether that means handling modern software, or simply standing the test of time.
ASSESS YOUR CURRENT POSITION
All of the above may seem simple enough to put into practise, but many companies go overboard in trying to ‘stay ahead of the curve’. The truth is, the only curve that exists is the one you set for yourself.
Your company office hardware needs will obviously vary depending on what they are required for, for instance, an administration department will need several printers capable of producing thousands of copies before they begin to degrade, whereas a software company will need PCs with processing power in order to run the necessary computations and compiling required in testing code.
It is always important to take account of what your office requires, and don’t be afraid to shop around and ask for quotes on getting the best deal, many suppliers will offer a discount for buying in bulk.
PLAN FOR THE FUTURE
PCs are a versatile piece of hardware. If there is ever a point when a PC just doesn’t meet your expectations anymore, then there is no need to buy a whole new computer, simply upgrade the parts that are obsolete, and save hundreds per PC.
The same can be said for any other piece of office hardware, replacing broken or outdated parts is a much more cost effective method of upgrading hardware while at the same time getting a better performance from it.
Equipping an office doesn’t have to be expensive at all, simply buy the minimum of what you need to operate effectively, and upgrade individual components when its time to expand.